Encrypt Email

Modified on Wed, 02 Feb 2022 at 11:26 AM

Send Secure Email With Office 365 Message Encryption


Office 365 Message Encryption - Secure Email

The purpose of an encrypted email is to maintain the confidentiality of data.  Encryption conceals the content of a message by translating it into code. It’s especially useful when you need to send sensitive information that other people should not be able to access. Because email is sent over the internet, it is subject to being intercepted by hackers. Encryption adds a valuable layer of security to ensure that your message can only be read by the intended recipient.

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Top 5 Questions:

How do I send a secure email with Office 365 Message Encryption?
By simply putting the phrase NAROPA SECURE in the subject line of your Naropa email, your message will be encrypted. Encryption can be activated by selecting the Encrypt function from the Outlook Mail client or Office 365 Outlook on the web.

How can non-Naropa individuals send me a secure email?
Create an E-Mail containing the phrase NAROPA SECURE in the subject line, and send to recipient with whom you’d like to establish an encrypted e-mail thread. 

The email recipient should reply to the e-mail in the Encrypted Message, this ensures their reply will be received via an Encrypted Channel.

Further correspondence can occur via the typical reply mechanisms, all through the encrypted message thread. The key component of this workflow is that the initial message must originate from a Naropa e-mail address and be encrypted (via the words NAROPA SECURE in the subject line).

By using secure email, will both my email and attachments be encrypted?
Yes, Office 365 Message Encryption encrypts the entire communication including attachments.

How long until the encrypted message expires?
Encrypted emails will be available to the recipient for 7 days

Office 365 Office Message Encryption

How do I send a secure email?

As of Fall 2019, to send a secure email with Microsoft Office Message Encryption, you will simply need to put the phrase "NAROPA SECURE" (not case-insensitive) in the subject line of your email.  

Secure Proofpoint

Additionally, there is the option to set the permission level on the e-mail, which will force Encryption to external recipients. The first time the Permission button is used, you will need to click to connect to the Rights Management servers.

Secure Proofpoint

Unrestricted Access does NOT encrypt a given e-mail, and therefore should NOT be selected when sending Encrypted e-mail. Encrypt-Only has a less restrictive permission set than Do Not Forward, as Do Not Forward will prevent downloading of the message as well as forwarding to additional recipients.

 

What happens when an external recipient receives a Microsoft OME email?

The recipient will be given seven days to read the message.  If the user does not have a Microsoft account, they will be asked to register or request a one time passcode in order to gain access to the message:

 

 

Otherwise, they will be directed to sign-in to their Microsoft Account in order to view the encrypted message.

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